Your information may come from a variety of sources, but how much information you will need will depend on how much detail is required in the report. You may want to begin by reading relevant literature to widen your understanding of the topic or issue before you go on to look at other forms of information such as questionnaires, surveys etc.
As you read and gather information you need to assess its relevance to your report and select accordingly. Keep referring to your report brief to help you decide what is relevant information. Stage Three: Organising your material Once you have gathered information you need to decide what will be included and in what sequence it should be presented. Begin by grouping together points that are related.
These may form sections or chapters. Remember to keep referring to the report brief and be prepared to cut any information that is not directly relevant to the report.
Choose an order for your material that is logical and easy to follow. Stage Four: Analysing your material Before you begin to write your first draft of the report, take time to consider and make notes on the points you will make using the facts and evidence you have gathered. What conclusions can be drawn from the material? What are the limitations or flaws in the evidence? Do certain pieces of evidence conflict with one another?
It is not enough to simply present the information you have gathered; you must relate it to the problem or issue described in the report brief. Stage Five: Writing the report Having organised your material into appropriate sections and headings you can begin to write the first draft of your report.
You may find it easier to write the summary and contents page at the end when you know exactly what will be included. Aim for a writing style that is direct and precise. Avoid waffle and make your points clearly and concisely. Chapters, sections and even individual paragraphs should be written with a clear structure. The structure described below can be adapted and applied to chapters, sections and even paragraphs.
Present relevant evidence to support your point s. Comment on each piece of evidence showing how it relates to your point s. Stage Six: Reviewing and redrafting Ideally, you should leave time to take a break before you review your first draft.
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Thank you for this paper! Check that your recommendations are practical and are based logically on your conclusions. Ensure you include enough detail for the reader to know what needs to be done and who should do it.
Your recommendations should be written as a numbered list, and ordered from most to least important. Even though these two sections come near the beginning of the report you won't be able to do them until you have finished it, and have your structure and recommendations finalised. An executive summary is usually about words long.
It tells the readers what the report is about, and summarise the recommendations. Take into account their educational level and their familiarity with the subject matter to guide your writing style and your use and explication of specialized vocabulary. Research your topic. If you have been assigned the report, be sure the person you received the assignment from has thoroughly briefed you on its goal and its scope. If you are initiating the report yourself, again, be sure you know those parameters.
Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area. You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences. You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. Consider your audience. A Final Warning As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.
Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.
Anything irrelevant should be discarded. They will write a report online, and you'll have some time to attend to your personal needs! You need to be confident that you understand the purpose of your report as described in your report brief or instructions.
How to Write a Report By Mark Nichol It is likely that, at some point in your career, you will be asked — or feel compelled — to write a report. If time allows, proof read more than once. In some reports, particularly in science subjects, separate headings for Methods and Results are used prior to the main body Discussion of the report as described below. Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.